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Part One Secretarial WritingsChapter 1 Note 3

1．Definition 3

2．Kinds of Note 3

3．Examples of Notes/Signs 3

4．Writing Assignment 9

Chapter 2 Notice 10

1．The General Information 10

2．The Writing Guide 10

3．Model Expressions 10

4．Examples of Various Notice 10

5．Writing Assignment 16

Chapter 3 Poster 17

1．What's Poster? 17

2．The Writing Instruction 17

3．Examples of Poster 17

4．Writing Assignment 18

Chapter 4 Announcement 19

1．The General Information 19

2．Model Expressions 19

3．Examples of Various Announcements 19

4．Writing Assignment 23

Chapter 5 Report 24

1．The General Information 24

2．Model Expressions 24

3．Examples of Business Reports 24

4．Writing Assignment 26

Chapter 6 Memorandum(Memo) 27

1．Memo and the Structure 27

2．About the Writing 27

3．Examples of Memos 27

4．Writing Assignment 29

Chapter 7 Agenda 30

1．Introduction of Agenda 30

2．Examples of Agenda 30

3．Some Expressions(of Amendments) 32

Chapter 8 Minutes 33

1．Introduction of Minutes 33

2．The Written Form of Minutes 33

3．Examples of Minutes 33

4．Writing Assignment 35

Chapter 9 Application 36

1．Tips of Writing a Job Application 36

2．How to Write an Application Effectively 36

3．Examples of Applications 37

4．Writing Assignment 40

Chapter 10 Résumé 42

1．Introduction of Résumé 42

2．Example of Résumé 42

3．Writing Assignment 43

Chapter 11 Recommendation 44

1．The Contents Involved 44

2．The Usual Sentences in the Letter 44

3．Letters of Self-Recommendation 44

4．Examples of Recommendations 44

Chapter 12 Letters of Introduction 47

1．Two Kinds of Introduction Letters 47

2．The Beginning Words of the Letter 47

3．Examples of Official Letters 47

4．Examples of Personal Letters 49

5．Writing Assignment 49

Chapter 13 Certificate 50

1．Introduction of Certificate 50

2．The Usual Expressions 50

3．Examples of Certificates 50

4．About Notarial Certificates 52

5．Commercial Certificates 53

6．Writing Assignment 55

Chapter 14 Letters of Resignation 56

1．About the Writing 56

2．Example of a Letter of Resignation 56

3．Writing Assignment 56

Chapter 15 Advertisement 57

1．Language Characteristics 57

2．Ads.in Purchases and Sales(with Chinese Translation) 61

3．Ads.for Vacancy 62

4．Usual Abbreviation in Ads 63

5．Writing Assignment 63

Chapter 16 Letters of Invitation 64

1．The Writing Skill 64

2．Expressions in Different Situation 64

3．Examples of Exhibition Invitations and Acknowledgements 65

4．Invitation Cards 66

5．Writing Assignment 67

Chapter 17 Letters of Congratulation 68

1．The Writing of the Letter 68

2．Patterns and Expressions 68

3．Examples of Letters of Congratulation 68

4．Writing Assignment 69

5．Greeting Card 69

Chapter 18 Others 70

1．University Codes of Behavior—More Information 70

2．Course Work 71

3 Tips to Keep Your Instructors Happy 71

Part Two Business LettersChapter 1 Sales Promotion 75

1．The Purpose of Writing"Sales Letter" 75

2．How to Write a Good Sales Letter? 75

3．Examples of Sales Letters 75

4．Useful Sentences on Sales Promotion 77

Chapter 2 Ordering 78

1．What's an Order? 78

2．The Quality of an Order/an Order-Letter 78

3．Examples of Ordering 78

4．Useful Sentences on Ordering 80

Chapter 3 Urging,Examining and Amending L/C 81

1．Urging the Establishment of L/C 81

2．Examining and Amending L/C 83

Chapter 4 Complains,Disputes and Claims 86

1．Why do the Complaints Arise? 86

2．How to Write a Complaint or Claim Letter? 86

3．How to Write Letters Concerning Disputes? 86

4．Examples of Correspondence(Letters of Complaints,Disputes and Claims) 86

5．Useful Sentences on Complaints,Disputes and Claims 89

6．Some Terms Used in Complaints,Disputes and Claims 90

7．Exercise 91

Part Three Contractual Writing and TranslationChapter 1 What's a Contract? 95

Chapter 2 The Structure of a Contract 96

1．Preamble of a Contract 96

2．Body of a Contract 96

3．Witness/Final Clause of a Contract 98

4．The General Clauses Involved in a Contract Summed Up 99

Chapter 3 Letters of Credit 100

1．The Deftnition of L/C 100

2．Kinds of L/C 100

3．The Contents Involved in an L/C 103

4．Useful Sentences on L/C 107

5．Examples of 9 Kinds of L/C 108

6．Shipping Documents Required under L/C 121

Chapter 4 Stylistic Features of Contractual Writing 142

1．Using Archaic Words 142

2．Using Capitalization 144

3．"Shall"in Legal English 145

4．"Should"in Legal English 145

5．Using Formal Words and Phrases 145

6．Using Pairs of Synonyms 147

7．Using"Include" and the Like 147

8．Using"ONLY" 147

Chapter 5 About Contractual Translation 148

1．Specific Criteria for Contractual Translation 148

2．Confusing Synonyms 148

3．More Examples of Words with Multi-interpretations 149

4．Exercise 154

Chapter 6 Translation of the Frequent Clauses in a Contract 155

1—16．Clauses and Their Translations 155

17．Exercise 164

Chapter 7 Contracts and Agreements 167

1．Sales and Purchase Contracts 167

2．Sales Agency Agreement 177

3．Consignment Agreement 182

4．Compensation Trade Contract 184

Appendix 189

Ⅰ．Reference Key to the Writing Assignment 189

Ⅱ．Reference Key to Part Three,Chapter 6 194

Ⅲ．Reference Translation of Some Contracts(Chapter 7,Part 3) 196

Ⅳ．A List of Abbreviations and Simplified Words Commonly Used in Trading Documents 199

Ⅴ．Frequent Words and Phrases in Foreign Trade 204

Ⅵ．References 210